Award for Aspirations in Computing Educator Challenge

As an Educator and supporter of young women in computing, you are invited to participate in the “Award for Aspirations in Computing Educator Challenge” (the “Challenge”). The Educator Challenge is a week-long outreach effort to generate more submitted applications for the Aspirations Award. The Challenge is an opportunity for you to encourage high school girls in their passion for computing and earn a prize while doing so!

Sponsor: National Center for Women & Information Technology (the “Sponsor”).

ELIGIBILITY 

Your participation in the Challenge constitutes your full and unconditional agreement to, and acceptance of, these Official Rules.  

  • Entry into the Challenge is open to all Educators who encourage high school women in their interest in and passion for computer science and technology.
  • Employees, officers, and directors of the Sponsor, its affiliates, subsidiaries, clients, advertising, promotion, and fulfillment agencies, their immediate family members (including spouses, siblings, children, grandchildren and persons residing in the same household) are not eligible to participate in the Challenge.  

HOW TO ENTER 

  1. Fill out and submit an Encourage-a-Student web form (the “Web Form”) at aspirations.org: https://www.aspirations.org/content/encourage-student for a minimum of two (2) high school students who you encourage to apply for the Award for Aspirations in Computing (the “Award”) during the Submission Period. The Submission Period is open from 12:00 am EDT (Eastern Daylight Time) Wednesday , October 28, 2015 to 5:00 pm EST (Eastern Standard Time) Wednesday, November 4, 2015. See below for further criteria.
  2. Update your profile (the “Profile Update”) at aspirations.org (the “Website”) during the Submission Period, at which point you are an “Entrant.” Please complete each section of the Profile Update, including but not limited to:
  • Phone number where you can be reached, including area code; current mailing address and current email address.
  • Biography 
  • Profile picture Company/Organization information where you work, as applicable.

Prize Eligibility

To be eligible for a prize, the Entrant’s Web Form(s) must result in a minimum of two applications from qualified high school students for the Award for Aspirations in Computing. A qualified Award applicant must:

  • Be a U.S. high school woman in grades 9 through 12
  • Attend a high school in the U.S. or is a U.S. citizen attending a high school in Puerto Rico, Guam, the U.S. Virgin Islands, or on a U.S. military base.
  • Have a U.S. Tax Identification or Social Security Number.
  • Not currently have a submitted application (Entrants are encouraging new applicants or applicants with incomplete/unsubmitted Award applications).
  • Submit the Award application by 8:00 pm EST (Eastern Standard Time) Wednesday, November 4, 2015.

ENTRY VALIDATION SHALL BE AT THE SOLE DISCRETION OF THE SPONSOR

Sponsor reserves the right, in its sole discretion, to request that an Entrant revise and resubmit the Profile Update (or any component thereof).  For greater certainty, the Sponsor reserves the right, in its sole discretion and at any time during the Challenge, to modify, edit or remove any Profile Update (or any component thereof) if a complaint is received with respect to the Submission, or for any other reason.   The decisions of Sponsor on all matters pertaining to the Challenge shall be final and binding on each Entrant, with no right of appeal.

Entrants agree to indemnify and hold Sponsor harmless from and against any suits, claims, losses, damages and expenses, including reasonable attorney fees that may arise from or in connection with any Submission.

OFFICIAL RULES/LEGAL/COPYRIGHT OWNERSHIP 

Please review Sponsor’s privacy policy at the end of this document.  By participating in the Challenge, Entrant (hereinafter sometimes referred to as, “you”) agrees to all of the terms and conditions of this privacy policy of the Sponsor. By entering you agree to be bound by the rules set forth herein (the “Rules”), and by the decisions of Sponsor (and/or its designated representatives) with respect to all aspects of this Challenge, which are final and binding without right of appeal, including, without limitation, any decisions regarding eligibility or disqualification.

WINNER SELECTION AND NOTIFICATION

Sponsor will verify that your Profile Update is complete, accurate, and up-to-date given the information you provide.  Additionally, Sponsor will verify that the students you encourage are qualified and have submitted an application to the NCWIT Award for Aspirations in Computing prior to the deadline.  All Challenge Web Forms and Profile Updates must be complete by 5:00 pm EST Wednesday, November 4, 2015.  Additionally, all Award applications from qualified high school students must be submitted by 8:00 pm EST Wednesday, November 4, 2015.

PRIZES

All eligible Entrants receive a $10 Starbucks gift card.

To the extent required by law, The Sponsor will report the value of any prize that is classified as taxable income to the IRS on Form 1099. Taxes, where applicable, are the responsibility of the prize winner.

PRIZE AWARD AND ACCEPTANCE

The Sponsor or its designated representative will mail the prize within six (6) weeks of the Challenge end date.   If there is a return of any prize as undeliverable; then the Entrant will be disqualified (and will forfeit all rights to the prize).

If any prize notification is returned as non-deliverable or any winner is found to be ineligible or not in compliance with these Rules, disqualification may result in the sole discretion of Sponsor.  Acceptance of a prize will constitute permission to use winner's name, photo(s), hometown, likeness, statements or prize information for advertising and publicity purposes worldwide in connection with the Challenge without limitation and without additional compensation, except where prohibited.

Sponsor is not responsible for and shall not be liable for: (a) electronic, hardware or software program, network, Internet or computer malfunctions, failures, or difficulties of any kind, including without limitation, Internet Service Provider (ISP) or other connection availability, server malfunction, failed computer, network, telephone, satellite or cable hardware or software or lines, or technical failure, or jumbled, scrambled, delayed or misdirected transmissions, computer hardware or software malfunctions or any human, mechanical or technical or electronic error which may occur in the collection and processing of Submissions; (b) failed, incomplete, garbled or delayed computer transmissions; (c) lost, late, misdirected or incomplete Entries or personal information or mail; or (d) any condition caused by events that may cause the Challenge to be disrupted or corrupted, regardless of the reason. Sponsor is not responsible for injury or damage to participants' or any other person's computer or property related to or resulting from participating in this Challenge.

Sponsor reserves the right, at its sole discretion, to cancel, amend or suspend the Challenge or any portion thereof  (including, without limitation, amending these Rules) should viruses, bugs, technical difficulties, suspected or actual electronic tampering, or other causes corrupt the administration, security, integrity or proper play of the Challenge.  In the event of cancellation or suspension, notification thereof will be posted on the Website and prizes will be awarded based all eligible Entries legitimately received immediately prior to the event(s) causing the termination or suspension.  Persons who tamper with or abuse any aspect of the Challenge or act in violation of the Rules, or act in any manner to threaten or abuse or harass any person, as solely determined by the Sponsor, will be disqualified. Sponsor is not responsible for any incorrect or inaccurate information whether caused by Website users, tampering, hacking, or by any of the programming or equipment associated with or used in this Challenge.

The Challenge, including construction, validity, interpretation and enforceability of these Rules shall be: (1) governed by the laws of the State of Colorado without regard to choice of law or conflict of law principles (whether of the State of Colorado or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of Colorado; (2) any dispute, claims and causes of action arising out of or connected in any way with the Challenge or any prize awarded shall be resolved individually, without resort to any form of class action, and  brought exclusively in a federal or state court in the city of Boulder in the state of Colorado; (3) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Challenge, but in no event attorneys’ fees; and (4) under no circumstances will participant be permitted to obtain awards for, and participant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased.

If any provision(s) of these Official Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect.

PRIVACY POLICY

We Respect Your Privacy!

The National Center for Women & Information Technology (“NCWIT”) cares about and respects the privacy of each Entrant, and our Entrant’s personal information. We understand our Entrants furnish sensitive information to NCWIT and expect privacy and security. NCWIT is committed to treating such information responsibly.

The following Privacy Policy covers the “Personal Information” we collect through the Challenge. “Personal Information” is information that identifies you personally, either alone or in combination with other information available to us. Examples of Personal Information include your name, address, email address, telephone number, and the information you provide when you enter the Challenge.

This Policy does not apply to the practices of third parties that NCWIT does not own or control, or individuals that NCWIT does not employ or manage.

This Privacy Policy is part of and subject to the Rules that govern your participation in the Challenge.

I.    Your Consent to This Privacy Policy

Please take a few minutes to review this Privacy Policy. By accessing or entering the

Challenge, you are agreeing to the terms of this Privacy Policy. IF YOU DO NOT AGREE TO THE COLLECTION, USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION AS SET FORTH IN THIS PRIVACY POLICY, PLEASE EXIT AND DO NOT ENTER THE CHALLENGE.

II.     Changes to This Privacy Policy

NCWIT may update this Privacy Policy from time to time, and our use of the Personal Information we collect is subject to the terms of the Privacy Policy then in effect.  The changes will be effective as of the date we post the revised version on the Challenge. Whenever we make a change, we will post the updated Policy on the Challenge, and your use of the Challenge following any such change constitutes your consent to the terms of the revised Privacy Policy.  Thus, it is important that you review our Privacy Policy regularly.

III.     Personal Information We Collect When You Enter the Challenge

Information You Provide. NCWIT collects the Personal Information you knowingly provide when you use the Challenge.  Any username, ID or alias that you may have in connection with the Challenge will be displayed throughout the Challenge (and so available to the public) and will be connected to all of your activity in the Challenge. Other people can see your comments, and feedback. You have the option to publicly display your full name.

Supplemental Information. From time to time, NCWIT may supplement the Personal Information you give us with information from other sources, such as information validating your address or demographic information based on your zip code. We may also supplement the Personal Information you give us with information we collect from you through other channels.

IV.    How We Use Your Personal Information

Generally.  Personal Information is stored securely by NCWIT. We use the Personal Information we collect through the Challenge:

  • to communicate Challenge-related information to you;
  • to notify you in the event you are declared a Challenge winner;
  • to provide the information or services you request;
  • for security, or fraud prevention purposes;
  • to provide you with a personalized experience when you use the Challenge;
  • to contact you with information and notices we believe will be of interest to you;
  • to invite you to participate in surveys and provide feedback to us;
  • to better understand your needs and interests;
  • to improve the content, functionality and usability of the Challenge;
  • to improve our services; 

Administrative Messages.  NCWIT may periodically email you with administrative messages. We will not sell or rent your Personal Information to third parties for their marketing purposes. 

V.   With Whom We Share Your Personal Information

Except as provided below, we will not disclose, sell, or trade your Personal Information to third parties.  We never sell our Participants’ data to anyone, and all Personal Information is held strictly confidential. If we wish to disclose, sell or trade your Personal Information to a third party, except for in the situations provided below, we will offer you the means to consent to this new use via an e-mail or written request prior to any such use.

Compliance With Laws and Protection of NCWIT’s Rights and the Rights of Others. NCWIT may disclose Personal Information when we, in good faith, believe disclosure is appropriate to comply with the law, a court order or a subpoena. NCWIT may also disclose Personal Information to prevent or investigate a possible crime, such as fraud or identity theft, to enforce or apply our Rules or other agreements and policies, or to protect our own rights or property or the rights, property or safety of our Users or others.

Administrative Needs.  NCWIT may employ other companies and people to perform tasks on our behalf and may need to share your Personal Information with them to provide services to you. Examples include, but are not limited to, handling donations, analyzing data, and providing marketing assistance.  NCWIT may share aggregated demographic information with business partners.

VI.    Information Sharing and Disclosure

If you post Personal Information online that is accessible to the public, you may receive unsolicited messages from other parties in return.  NCWIT is not responsible for the Personal Information you choose to publicly post on the Challenge.

Additionally, pursuant to the Rules, for Personal Information that you publicly post and display onto the Challenge and that involves your image, name, likeness, voice and/or performance, you agree to grant NCWIT, its subsidiaries, affiliates, successors, and assignees, the non-exclusive, worldwide, perpetual, assignable, sublicenseable, royalty-free right to use, reproduce, distribute, create derivatives of, publicly perform and publicly display, and use your image, name, likeness, voice, and performance, in any medium or format, including without limitation, in portraits, photographs, audio and audiovisual recordings and/or motion pictures, either alone or accompanied by other material, in connection with the Challenge and with advertising, marketing and promotional materials relating to NCWIT.

VII.   Third Parties

Except as otherwise expressly included in this Privacy Policy, this policy addresses only the use and disclosure of Personal Information NCWIT collects from you. If you disclose your Personal Information to others, including other Users, different rules may apply to their use or disclosure of the Personal Information you disclose to them. NCWIT does not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. NCWIT is not responsible for the privacy or security practices of other websites on the Internet, even those linked to or from the Challenge. We encourage you to ask questions before you disclose your Personal Information to others.

VIII.     Your Options

In General, we respect your right to make choices about the ways we collect, use and disclose your Personal Information. In most cases, we will ask you to indicate your choices at the time we collect your Personal Information. We will also include an “opt out” link in each electronic newsletter or promotional email we send you, so that you can inform us that you do not wish to receive such communications from us in the future.

Rights to Access, Correct and Eliminate Personal Information.  You have a right to access, modify, correct and eliminate the data you supplied to NCWIT. If you update any of your Personal Information, we may keep a copy of your Personal Information that you originally provided to us in our archives for uses documented in this policy. You may request deletion of your Personal Information at any time by contacting NCWIT. We will respond to your request within 30 days.

IX.    No Obligation to Retain Personal Information

We have no obligation to retain your Personal Information, and may delete any or all of your account information and Personal Information without liability. However, we may retain certain data contributed by you if NCWIT believes it may be necessary to prevent fraud or future abuse, or for legitimate business purposes, such as analysis of aggregated, non-personally identifiable data, account recovery, or if required by law. NCWIT may also retain and use your Personal Information if necessary to provide our services to other Users. NCWIT disclaims any liability in relation to the deletion or retention (subject to the terms herein) of information, including Personal Information, or any obligation not to delete the information, including Personal Information.

X.    Security

As computer security breaches at the highest levels of the federal government have shown, unfortunately no one can unconditionally guaranty that Personal Information will not be comprised by illegal, determined hackers or thieves. Nevertheless, to reduce the risk of unauthorized access, maintain data accuracy, and ensure the correct use of your Personal Information, NCWIT has appropriate, industry-standard, physical, electronic, and managerial procedures to safeguard and secure the Personal Information we collect on the Challenge.

Questions Concerning This Privacy Policy

If you have any questions or concerns regarding this Privacy Policy, please contact us by telephone, email, fax or postal mail:

National Center for Women & Information Technology
Attn: NCWIT Aspirations in Computing Privacy Policy
2
31 ATLAS Building
1125 18th Street
Boulder, CO 80309-0231

Phone: 303.735.6671
Fax: 303.735.6606

Email: aspirations@ncwit.org